How to Improve Customer Service with an Advanced Business Phone System?

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In today’s business world, many companies want any advantage they can get over their competitors. The most important of these is an effort to provide better and more effective customer service. Customer service is more than just answering the phone when it rings. It means making sure the person calling won’t have to call back. It means knowing a caller’s background and any notes about them before you talk to them.

All of these things can be made easy, though, by smartly using technology. Modern cloud phone systems are one of the best ways to improve customer satisfaction and keep them returning. This blog post will talk about a few ways business telephone systems can help your customer service.

Always send your callers to the right team:

The first goal of inbound call flow controls is to send each caller to the best team for their question. You may have used Auto Attendants (also called Interactive Voice Response or IVR) before, but you might need to learn how powerful they can be in modern systems.

The newest business telephone systems and Unified Communications platforms have advanced configuration options like opening hours, direct extension dialling, and multi-level menus. You can even configure announcements or recorded responses to common questions. This means that many customers can get answers to their questions before they even talk to someone.

Make a neat line:

Auto Attendants are very helpful tools. Their main job is to get callers to your customer service teams as quickly and efficiently as possible.

Queues aren’t just a line of people waiting for their calls to be answered. For example, skills-based routing sorts each call by where it came from and sends it to an agent with the right skills. This is great in a place where people speak different languages. By giving each agent a first, second, and even third language, each caller will get through to the first person who can speak their language.

Using CRM to increase productivity:

Thomas Jefferson said that knowing something gives you power. Once you’re talking to your caller (in their preferred language! ), looking back at notes and recordings of previous conversations helps you stay up to date on their situation and, more importantly, give a better solution based on all the facts. CRMs are important because they give you an overview of each client’s account.

Searching through CRM records can take a long time, and when data is entered by hand, there is always a chance of making a mistake. Modern UC platforms and phone systems for small business like their work with many CRMs from other companies. This makes it easier to automate data entry, link call recordings, and even make click-to-dial and screen popping work.

Customer service teams especially benefit a lot from being able to pop up on the screen. Having customer records automatically show up on your agents’ screens when they answer the phone saves them time and gives them all the information from previous interactions.

Don’t be limited in your work:

Cloud phone systems for small business can be used anywhere in the world with an internet connection. You already know how helpful this support for working from home has been in the past year.

With remote management tools and the ability to work from home, your customer service won’t suffer when you can’t come to the office. Desktop and mobile apps can also be used with modern cloud systems. This lets your staff work from any device without worrying about whether they’ll be able to talk to their coworkers.

Before cloud technology and VoIP, team jobs that required a lot of communication, like customer service, could not be done remotely. Internet costs have decreased, and technology has improved, making remote and flexible work possible in a wide range of industries. This has been shown to improve both staff morale and service to customers.

The cloud technology of the next generation:

Their cloud-based phone system is much more reliable than any on-site system. They’ve ensured that your business phone service is safe by putting our phone system in several different data centres.

The fact that cloud technology is not centralised helps protect you from problems in your office. Before, power outages would stop business, but now they are inconvenient. Your employees can log in to your business phone system from home and keep working.

Keep an eye on it:

Advanced statistics and analytics tools help you keep up with demand and are essential for running contact centres well. Modern VoIP systems are better than older ISDN systems because they can show important real-time statistics on the wallboard or use historical data to predict how people will use their phones in the future.

Wallboards tell the staff and the management how the teams are doing daily. Business phone service gives important information at a glance. Seeing how many calls were missed or returned, how many calls were made, and how long people had to wait can help a team work better and be more united.

This is even more helpful in places that are hard to reach. They all know that teamwork is needed for good customer service. When you can be in a different place than your team, it’s helpful to see who is available and how many calls are waiting.


This article should have given you a good idea of how business phone modern technology can help your employees keep up high standards no matter what. With cloud systems, you can answer your callers more quickly. Increase your efficiency, and you’ll get the good name you deserve.